Job Summary

Flooring Solutions, Inc. (FSI), a commercial flooring contractor and distributor based in Livermore, CA, is seeking an organized and proactive Project Manager to oversee commercial flooring installations from bid award through closeout. This role owns the day-to-day coordination of materials, installers, subcontractors, and documentation that keeps flooring projects on schedule and within budget. The ideal candidate thrives on staying organized across multiple active jobs, communicates clearly with account managers, installers, and clients, and takes pride in a clean, well-documented project file from start to finish.

Duties

Review bid packages, contracts, plans, and specifications from Account Managers to confirm project scope and requirements
Coordinate compliance documentation, including prevailing wage requirements, pre-lien waivers, safety program acknowledgments, and OSHA certifications
Manage submittals and project documents: product samples and specs, drawings, MSDS sheets, W-9s, vendor setup, and contact sheets
Track change orders and confirm proper acknowledgment and billing
Prepare schedule of values and manage billing/invoicing through platforms such as Textura and Procore
Submit material orders to Purchasing and confirm delivery ETAs
Maintain the master installation calendar and project tracking system across all active jobs
Coordinate material deliveries with vendors, the warehouse, and jobsites
Communicate with in-house installers and subcontractors to confirm scheduling, staging, and manpower needs
Arrange and participate in job walks, pre-construction meetings, and punch walks
Create work orders for warehouse pull slips and installers
Serve as the primary point of contact between Account Managers, installers, and clients, keeping all parties updated on progress, delays, or changes
Provide customers with delivery confirmations and schedule updates
Conduct regular project review meetings with Account Managers
Confirm labor costs align with estimated costs on work orders
Prepare closeout packages, including warranties, maintenance guides, manuals, and final signoffs
Upload required documents to GC/Owner portals (Procore, Textura, etc.) and confirm project files are complete and archived

Qualifications

Prior experience as a Project Manager, Project Coordinator, or similar role in commercial flooring, construction, or a related trade
Working knowledge of flooring materials and installation methods (carpet tile, resilient flooring, LVT, VCT, etc.) preferred
Familiarity with construction documentation, including schedule of values, lien waivers, change orders, and certified payroll/prevailing wage requirements
Experience with project management or billing platforms such as Procore, Textura, or similar
Ability to read and interpret plans, specifications, and contracts
Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
Clear, professional communication skills for coordinating with Account Managers, installers, subcontractors, and clients
Proficiency in Microsoft Office (Excel, Outlook, Word)
Detail-oriented with a commitment to accurate, well-maintained project documentation

Join FSI's project management team and play a key role in delivering commercial flooring projects that our clients and partners can count on.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Flooring Solutions

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