Inventory Specialist – Job Description

About Public HVAC Systems

Public HVAC Systems, LLC is a warehouse-direct HVAC equipment supplier in Orland Park, Illinois. We sell equipment from brands including Trane, American Standard, York and RunTru, plus a discounted scratch-and-dent line, to contractors, property managers and facility managers through our online store and storefront warehouse. We sell equipment; we typically do not install or repair it.

HVAC equipment is model-specific: part number, tonnage, efficiency rating, refrigerant and voltage all matter. One wrong detail online can mean a wrong order or a delayed job for our customer, which is why this role matters.

Job Overview

We are seeking a detail-oriented Inventory Specialist to own product accuracy across our online store and storefront warehouse. You will manage inventory levels, keep warehouse stock synced with our Lightspeed POS and online store, and work with our outside marketing company to make sure every listing and product description is accurate.

Your work will streamline inventory control, strengthen our reporting, and directly improve our customers' experience.

Location: Orland Park, IL (on-site)
Type: Part-time, 15–30 hours per week to start, with the potential to grow into a full-time position

Key Responsibilities

Inventory control: load inventory into our POS, run cycle counts, resolve discrepancies, and keep the warehouse organized by part number, including scratch-and-dent units
POS and online store sync: keep warehouse quantities matched in Lightspeed and on our online store, update stock as units sell, return or get damaged, and fix sync errors
Product data in Excel: maintain the product spreadsheet that feeds our online listings, including part numbers, specs, pricing and categories
Listing accuracy: check listings against manufacturer spec sheets (tonnage/BTU, SEER2/AFUE, refrigerant, voltage, dimensions) and make sure scratch-and-dent condition is clearly described
Marketing coordination: be the main contact for our marketing company, supply accurate product data and photos, and review their descriptions before they go live
Reporting: produce regular reports on stock levels, inventory value, aging and best sellers to support purchasing and marketing

Qualifications

Required

Strong Microsoft Excel skills: lookups, filters, sorting and managing large product data sheets
Hands-on experience with POS and inventory systems: experience with more than one platform is a plus; Lightspeed experience is a strong advantage, but not required.
1–2+ years in inventory control, warehouse operations or e-commerce product management
Exceptional attention to detail and clear communication with internal staff and outside vendors
Able to lift up to 50 lbs and work in a warehouse environment

Preferred

Experience with HVAC products, or other technical building products
Experience managing online store listings or bulk product data imports

What We Offer

Flexible part-time schedule (15–30 hours per week) with a path to full-time as the role grows
Competitive pay based on experience ($18-22/hr)
A key role in a growing company, with room to shape our inventory and e-commerce processes

Pay: $18.00 - $22.00 per hour

Expected hours: 15.0 – 30.0 per week

Benefits:

Employee discount
Flexible schedule

Experience:

Inventory control: 1 year (Required)
Microsoft Excel: 1 year (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Orland Park, IL 60462 (Required)

Work Location: In person

Public HVAC Systems

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Inventory Specialist