Company Overview
QRC is dedicated to delivering consistent, high-quality HVAC and refrigeration services with a focus on timely solutions and exceptional attention to detail. Our team is committed to ongoing training and customer satisfaction, ensuring we remain the trusted choice for commercial heating and cooling needs in our community.

Job Overview

It is the responsibility of the Project Coordinator to bridge the gap between sales, operation management, and our people in the field, ensuring projects are well administrated, completed on time and within budget.

We often say our Project Coordinator is the hub of our operations. They are highly organized and capable of managing multiple workstreams. They are good communicators and comfortable with unforeseen changes. They go the extra mile for our people so our people can go the extra mile for our customers.

If you enjoy being at the center of activity, organizing resources and interacting with cross functional teams, are dependable and committed to following our processes, then we want to hear from you. Bi-lingual in Spanish is a plus.

What are you waiting for?

Apply now, our hiring managers are ready to meet with the hardest working people striving for HVAC career advancement opportunities.

Responsibilities

Permitting:

Organizes and manages open permits
Application
Calling in Final

Purchasing:

Creates POs and places orders for projects and warehouse and provides back-up PO support to service for office and field associates
Follow-up on open orders and obtain updated ETAs
Requesting submittals
Back-up to the receiving function
Loads equipment data into Service Titan for each project

Scheduling:

Sets up schedule in Service Titan for installation technicians based on Project Manager installation plan for both new construction and changeouts
Reviews time sheets to ensure installers are clocked in and out on jobs and are paid for the first drive
Updates PTO, Holidays and Sick Time

Project Tracking:

Provides support to Project Manager for setting up project in Service Titan
Reviews and confirms project data in Service Titan:
Ensures dashboard meta data is correct
Ensures jobs are completed
Ensure tasks are completed and notifies Project Manager of issues
Participates in weekly commercial billing meetings
Coordination of "as built" drawings

Registration, Rebates and Warranty:

Registers all equipment with respective manufacturers and provides registration to customers
Process all Duke and other local utility rebates
Purchases warranties as required and posts warranty information on customer accounts in Service Titan
Operation Manuals and other start-up materials

Requirements

HVAC industry experience is highly beneficial
Highly organized
Self-starter capable of working independently
Communication: Strong verbal and written communication skills to handle client interaction and team coordination
Software Proficiency: Strong MS Office skills, particularly Excel and word; familiarity with CAD or project management software is a plus.

Join us as an HVAC Project Coordinator and be part of a team that thrives on energetic collaboration, meticulous planning, and delivering outstanding results!

Pay: $21.44 - $22.25 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

Flexible schedule

Work Location: In person

QRC

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HVAC Project Coordinator