Construction Project Management Assistant (Part-Time to Full-Time)

About Us:
Saltwater Renovations Inc. is a full-service, licensed North Carolina General Contractor passionate about building and transforming spaces throughout the coastal Wilmington, NCregion. We deliver custom residential and commercial renovation solutions through strong client partnerships, prioritizing an exceptional customer experience, structural integrity, and project delivery that is on time and within budget.The Construction Project Management Assistant will serve as the critical bridge between our property owners, interior designers, prime contractors, and subcontractors. Your primary responsibility will be leveraging Buildertrend and your foundational construction industry knowledge to keep both residential and commercial projects on schedule, manage material selections, coordinate subcontractor timelines, and track change order finances.This role begins as a part-time position focusing on immediate scheduling and data entry needs, with a clear pathway to transition into a full-time role as our local project volume expands.

Trial Period

Initial Evaluation: This position begins with a 30-to-90-day introductory/trial period to ensure a mutual fit regarding software proficiency, communication style, and workflow pacing.

- Scheduling, Designer, & Selection Coordination

Designer & Client Liaison: Coordinate directly with interior designers and property owners (residential and commercial) to capture design specifications. Keep designers updated on lead times to ensure custom selections remain entirely on track with production milestones.
Selections Management: Input material selection options into Buildertrend. Guide clients through their Client Portal to secure digital approvals before expiration deadlines.
Schedule Linkage: Link finalized selections to master schedule items within Buildertrend to ensure dependent construction and remodeling tasks are never delayed.
Subcontractor Coordination: Maintain the master Gantt schedule in real time. Push calendar updates and task assignments to tech-savvy subcontractors via the Buildertrend Sub Portal.
Off-Platform Subcontractor Management: Actively bridge the gap for field subcontractors who do not use Buildertrend. Manually coordinate their schedules, updates, and availability via phone, text, or email, and manually log their progress into the system.
Site Readiness: Cross-reference material delivery dates with active subcontractor schedules. Verify all selections are physically on-site before crews arrive.

Change Order & Financial Management

Change Orders: Document scope, price, and timeline adjustments by generating formal Change Orders within the system. Release them to clients for electronic signature prior to commencing extra work.
Data Entry & Job Costing: Enter field receipts, invoices, and material expenses under the correct cost codes. Ensure all approved changes flow into the project budget for a real-time Job Price Summary.
Receipt Tracking: Collect, organize, and attach physical or digital receipts directly to Buildertrend Daily Logs or financial files for seamless accounting integration.

Required Qualifications & Skills

Construction Knowledge & Experience: Must possess a strong understanding of commercial and/or residential construction processes, standard workflows, terminology, and sequencing.
Buildertrend Proficiency: Hands-on experience navigating the Buildertrend ecosystem, specifically Selections, Change Orders, Scheduling, and Client/Sub Portals.
Adaptable Communication: Exceptional verbal and written skills. Ability to seamlessly shift from formal software communication to direct phone, text, and field-level coordination with off-platform subcontractors.
Organization: Exceptional capability to manage complex, overlapping timelines and material lead times across multiple active jobs.
Security & Compliance Clearance: Must be able to successfully pass a strict criminal background check and drug screening. Additionally, candidates must be eligible to clear and pass Green Security certification to access and support our active commercial client facilities.

Position Details & Location

Employment Type: Part-Time with a clear pathway to Full-Time based on performance and workload.
Hours: 20–30 hours per week with a fixed, non-flexible schedule during designated company operational hours.
Location: Hybrid. Split your time between remote data entry/scheduling and local office or active job site visits in the Wilmington, NC area.
Compensation: $23.00 – $26.00 per hour, depending on Buildertrend experience.
Benefits:
Mileage and gas reimbursement provided for all hybrid field driving requirements and site visits.
401(k) retirement benefits become available following a full transition to a full-time position and the completion of 6 months of service.

Pay: $23.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching

Work Location: In person

Saltwater Renovations

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