Job Summary: The Mechanical Project Manager is a valuable part of the company management team. An individual that deals with the technical aspect and responsible for the budget of a project. The Mechanical Project Manager must be capable of interacting in a professional manner with all team members from Owner/Contractor, subcontractors, vendors, superintendents, and field personnel. Leader in the overall management direction for a project or group of projects under the direct supervision of a Project Executive. Performs project management duties by processing project documents and information, procuring equipment and subcontracts, monitoring and accurately projecting job costs, maintain billing and schedules and providing technical support and leadership to the field. Develops and maintains customer relationships to foster better communications and develop future work. Makes significant judgments related to project and contractual issues with consultation and direction from the Project Executive. Performs other ancillary duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Position Specific Responsibilities

1. Plans and Specifications

Review the plans and specifications.
Manage or assist with obtaining the permit for the Project.
Manage the distribution of Contract Documents (plans and specifications) to all team members (Field Managers & Subcontractors).

2. Submittals

Contact Vendors for submittals.
Meet with Vendors to review and discuss specialty items.
Responsible for creating the submittal/delivery log for distribution to the Owner/General Contractor.
Review submittals for compliance with contract documents.
Manage submission and tracking of submittals.

3. Purchase Orders

Complete a detailed equipment list for the field from contract documents & approved submittals.
Spearhead the buy-out process with guidance on preferred vendors or subcontractors from the Project Executive and/or preconstruction manager.
Issue purchase orders in accordance with TMS processes.
Track equipment and delivery dates.
Review schedule with Project Manager to determine critical delivery dates.

4. Contracts

Develop and issue subcontracts in keeping with TMS process.
Assist office personnel with the distribution and tracking of contracts to subcontractors and field personnel.
Process sub-contractor pay applications in accordance with progress billings.

5. Daily Duties

Research and generate RFI’s.
Review and assist in tracking RFI’s.
Communicate with G.C., subcontractors, field personnel as directed.
Manage distribution of project documentation.
Contact subcontractors and vendors as required ensuring completion of work.
Write correspondence for the project as needed. Document all important decisions (memos, CYA’s, etc.).
Track dunning letters.

6. Change Orders

Inform the Field in writing with what is approved and what is not.
Initiate Subcontractor change orders and Purchase Order revisions.

7. Meetings

Attend Project Progress Meetings as directed.
Maintain a calendar showing all meetings and update regularly.
Review and discuss project status and financials with Project Executive regularly.

8. Close Out Procedures

Make it happen.
Obtain As-Built from field and subcontractors.
Distribute and track Punch List.
Ensure Owner/G.C. receipt of all Operation and Maintenance data.
Compile Attic Stock and prepare for delivery.
Ensure that the Warranty Letter is prepared, submitted, accepted and filed.

9. Teach and Train

Teach other office personnel the ways and means of Team Management.

Financial Responsibilities

1. Protects the company’s interest by managing all financial aspects of the contract.

POSITION QUALIFICATIONS

BEHAVIORAL: Provides leadership, shares technical expertise and experience with other Employees. Able and willing to sets the example relative to maturity, attitude and work ethic. Provides a good and professional appearance; Able to perform as a self-managed individual; Stable work history; Demonstrates a willingness to continue education and grow personally and professionally.

EXPERIENCE:

1. Good attendance and performance record in prior positions. Stable work history.

2. 2-5 years of Mechanical and Plumbing Project Management Experience

JOB SKILLS AND EDUCATION:

1. Requires a high school diploma, college degree in relevant focus area is preferred

2. Proficiency at the intermediate level in Microsoft Office; primarily Outlook, Word, PowerPoint and Excel.

3. Excellent verbal and written communication skills.

4. Ability to prioritize tasks, work effectively under stress, meet short deadlines and take direction.

5. Excellent knowledge of English grammar and composition. (bilingual Spanish is a plus)

6. Able to interpret contractual documents, plans, and specifications.

7. Proficient at both technical and business letter writing.

8. Ability to learn computerized job cost accounting systems.

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:

Must have the ability to remain calm in a stressful or emergency situation that arises at the work site.
Works on carpeted, concrete, wood, tile and/or vinyl floors or combination within the confines of a commercial building.
Normally works out of a job trailer or in an office setting but walks the construction worksite on a regular basis.
Ability to physically negotiate the hazards of a new construction worksite, e.g.; uneven surfaces, floor openings, heights, construction debris and poor lighting.
Ability to work the schedule required by job demands.
Ability to be on the job site daily to check progress, inspect work and conduct meetings to resolve issues.

All responsibilities contained in this job description represent only the essential functions of the job. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties requested by their supervisor. Physical capabilities are subject to testing and some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves and other employees. The qualifications enumerated in the job description represent minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. Falsification, misrepresentation, or omission of information at any time during the employment process is reason for disqualification or termination.

Pay: $85,000.00 - $120,000.00 per year

Benefits:

401(k)
401(k) 4% Match
401(k) matching
AD&D insurance
Cell phone reimbursement
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Total Mechanical Solutions

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Mechanical Project Manager