We are seeking a talented, organized, and dedicated individual who will be responsible for gathering information from Sales Consultants and creating production and installation documents for customer orders, including purchase orders for outside vendors. This individual will also plan, prepare layout drawings, coordinate and track activities related to the production process to ensure the timely and accurate entering and completion of individual orders. They will also assist Sales Consultants with customer contact regarding some types of order details.

Essential Duties and Responsibilities:

· Overall Project Scheduling and coordination

· Ensure the timely and accurate entry of customer orders into the production process.

· Monitor orders in production to ensure timely and accurate completion of customer orders.

· Collect information from Sales Consultants and create organized, clear and legible production and installation documents. To include appropriate graphic materials and message schedules.

· Prepare Signtype graphic layout drawings for production and customer reference as required.

· Prepare and process any change orders to jobs in process, and follow up to ensure that all affected documents and procedures reflect the change.

· Follow up on all outside purchased orders to ensure the timely delivery of needed items, and communicate with production and Sales regarding delays.

· Review status of jobs in production on a daily basis, or more often if necessary, and advise Sales Consultant, production and installation managers if changes in production schedule are necessary or likely.

· Arrange with customers or their representatives for site access for installation work and coordinates installation schedule with installers.

· Maintain an up to date knowledge of Company products, services, capabilities and standard order entry and general office procedures.

· Managing to budget, end to end responsibility and from time to time assist in estimating/breaking down projects, presale.

· Travel is required 25-30% of the time.

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree, in a business related field
Minimum of 4 years of experience in Signage and/or construction project management
Experience in Submittals, RFIs and Schedule of Values
Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization
Ability to show solid decision making skills
Organized, excellent time management and problem solving skills
Must be proficient in Microsoft Office Suite
Ability to utilize Adobe Illustrator a plus

Benefits:

Comprehensive health, dental, and vision insurance
401(k) plan , Retirement plan
Paid time off policy
FSA & HSA
Commuter benefit plan

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience:

signage: 4 years (Required)

Ability to Commute:

Carlstadt, NJ 07072 (Required)

Work Location: In person

Visual Graphic Systems, Inc.

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