HVAC Grant Coordinator (Special Programs Coordinator)

Greenfield Community College • Full-time • Greenfield, Massachusetts, United States • $65,370 - $70,370 / year • 2m ago

Location: Greenfield, MA Category: Administrative and Professional Job Type: Full-time Posted On: Mon Jun 29 2026 Job Description:

HVAC Grant Coordinator (Special Programs Coordinator)

This is a grant-funded position, with funding anticipated to continue through 2027.

BARGAINING UNIT/NON-UNIT, CLASSIFICATION: MCCC, Special Programs Coordinator

ANTICIPATED START DATE: As soon as possible

SALARY RANGE: Rank: Grade 4 with a Bachelor's Degree or Equivalent. Salary range is $65,370 - $70,370. Actual salary will be commensurate with qualifications and experience in accordance with the MCCC collective bargaining agreement provisions.

GENERAL DESCRIPTION OF DUTIES:

Under the general supervision of the Energy Technology Program Manager, the HVAC Grant Coordinator will provide coordination, support, and fiscal administration of the Massachusetts Clean Energy Center (MassCEC) HVAC Implementation Grant at Greenfield Community College. This role will be embedded with the Entry-Level HVAC cohort, supporting students and instructors in and out of the classroom. This role will also work closely with the Energy Technology Program Manager, Workforce Development Community Partners, GCC marketing team, Employers and other local stakeholders to enrich training and career pathways for HVAC technicians.

EXAMPLES OF ESSENTIAL FUNCTIONS:

Coordinate and monitor MassCEC HVAC grant project activities to ensure implementation and service delivery as described by the grant program, including staffing, programmatic, reporting and fiscal obligations.
Work closely with MassCEC Technical Assistant to ensure accurate and timely communication regarding HVAC Training program(s) and on-time monthly reporting, and to ensure grant goals are met.
Participate in required MassCEC sponsored and partner meetings and share relevant information with the Energy Technology Program Manager, Workforce Development Staff, and community partners.
Coordinate data collection as required by the grant and assist with enhanced data collection to support ongoing programming and maintain accurate records.
Maintain coordination of grant services between offices at GCC including Workforce Development Operations, Administration, Resource Navigation, Facilities, Food Service, Business and Grants Offices.
Foster relationships with employers for internship and job placements and program assessment.
Maintain and enhance relationships with community partners in collaboration with the Workforce Development team for recruitment, needs assessment, and collaboration.
Coordinate and facilitate participant applications ensuring the requisite application components are complete and submitted by stated deadlines and work with the Energy Technology Program Manager to coordinate eligibility determination, candidate interviews, program acceptance and enrollment.
Coordinate and facilitate student success and barrier remediation with training participants and instructors.
Guide training participants through application processes for programs, certifications, and job opportunities, offering support at every stage.
Schedule and facilitate Community of Practice meetings for training participants and mentors.
Manage and track project expenditures to ensure consistency with grant and college budget processes.
Oversee materials procurement and distribution using approved protocols.
Work with the Energy Technology Program Manager to coordinate additional instructors as needed, recruit participants for HVAC grant-supported training programs and foster employer partnerships.
Work with instructors to ensure program materials are identified, collected, distributed, and logged into the LMS as appropriate.
Perform other duties as assigned.

Job Requirements:

MINIMUM TRAINING AND EXPERIENCE:

Experience and/or training involving area of assignment, which may include college registration, academic advisement, career development, career experience, training, curriculum development, grant administration, budget development, program/project management, event planning, administrative work in an academic and/or social service environment; or an equivalent combination of education, training, and experience.
Bachelor's degree in Education, Counseling, Psychology, Business Administration, Mathematics, Computer Science, or other field related to area of assignment; or an equivalent combination of education, training, and experience.

REQUIRED SKILLS, KNOWLEDGE AND APTITUDES:

Ability to use technology to track and analyze data, produce reports, and design presentations.
Excellent communication and organizational skills including ability to compose concise, coherent reports.
Ability to work effectively with diverse instructors, employers, staff and training program participants.
Ability to prioritize multiple projects, adhere to deadlines and work in an environment with regular interruptions.
Ability to exercise discretion and interpret privacy regulations governed by FERPA.
Ability to flexibly adapt to changes, new ideas, and initiatives as part of an evolving program and grant process.

If you do not meet all listed qualifications but believe your experience, education, or training provides an equivalent foundation for success in the role, we strongly encourage you to include an equivalency statement in your application. Please upload this statement as part of your application materials.

PREFERRED QUALIFICATIONS:

Prior experience with managing grants, budgets, and data collection for reporting outcomes.
Demonstrated experience in managing outcomes-based programs.
Willingness to travel (mostly throughout Franklin and Hampshire counties) and to work occasional evenings and weekends for cohort recruitment and retention events.
Demonstrated experience working to overcome the barriers faced by low-income and diverse populations.
Prior experience with Learning Management Systems, adult education and program integration.
Prior experience in HVAC or a related trade.

BACKGROUND CHECK: Finalist candidates who are otherwise qualified for the position will be required to complete a Massachusetts Criminal Offender Record Information (CORI) check as a condition of employment in accordance with GCC's CORI policy.

OFFICIAL ACADEMIC TRANSCRIPTS: Official academic transcripts relevant to the position will be required upon hire.

Additional Information:

Equal Opportunity/Affirmative Action Statement: Greenfield Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, GCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer by contacting Human Resources by email at [email protected] or by phone at 413-775-1314.

Annual Security Report Notice: Greenfield Community College's Annual Security Report is available online at www.gcc.mass.edu/webdocs/safety/GCC-Annual-Security-Report.pdf

The report contains crime statistics for the three most recent calendar years for certain locations associated with the College as well as other campus security and personal safety topics such as: crime prevention; campus safety authority; crime reporting polices; campus alerts (Timely Warnings and Emergency Notifications), programs to prevent dating violence, domestic violence, sexual assault and stalking; and other matters of importance related to security on campus.