About the Company

We are a boutique luxury residential development firm building high-end custom homes with refined

architectural design, elevated wellness features, and uncompromising attention to detail. We are not a high-volume production builder. Our focus is on quality, organization, and execution, and we are actively building the systems and processes to support long-term growth. We focus on fewer projects with higher standards and a premium client experience.

Position Overview

We are seeking a highly organized, detail-oriented professional to serve in a hybrid role combining administrative coordination and construction project support.

This position is ideal for someone who:

Has experience in construction administration or coordination
Thrives in an organized, fast-moving environment
Can support project execution while managing day-to-day administrative workflows

You will work closely with ownership and our Director of Operations, helping ensure that projects stay organized, communication flows effectively, and tasks are executed efficiently.

Key Responsibilities

Administrative & Operational Support

Maintain organized project files, documentation, and correspondence
Track contracts, permits, invoices, and project-related documents
Coordinate scheduling (inspections, subcontractors, deliveries, meetings)
Assist with vendor and subcontractor communication
Manage emails, follow-ups, and task tracking across multiple stakeholders
Support internal systems, processes, and workflow organization

Project Coordination & Support

Assist in managing construction project timelines and task tracking
Help coordinate subcontractors and ensure alignment with schedules
Communicate updates between field operations, Director of Operations, and ownership
Track progress and flag potential delays or issues
Assist with change orders, selections, and material coordination
Support quality control processes by helping ensure items are completed and followed up

Communication & Team Coordination

Serve as a central point of communication between:
Director of Operations (part-time)
Ownership team
Subcontractors and vendors
Ensure nothing “falls through the cracks”
Follow up consistently to keep projects moving forward

Required Qualifications

Minimum 2–5 years experience in:
Construction administration, OR
Construction coordination, OR
Project coordination in a construction-related environment
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High attention to detail and follow-through
Ability to manage multiple priorities without constant supervision
Proficiency with basic office and project tools (Excel, email, document management systems)

Preferred Qualifications (Strongly Valued)

Experience working in residential construction (Florida preferred)
Familiarity with permits, inspections, and construction workflows
Experience with tools such as Buildertrend, Procore, CoConstruct, or similar
Ability to read or understand basic construction plans (not required, but a plus)
Experience supporting project managers or superintendents

Who Will Thrive in This Role

Highly organized and proactive individuals
Strong communicators who naturally follow up and keep things moving
Professionals who enjoy both administrative work AND project involvement
Professionals who take ownership of their responsibilities and execute independently
Individuals who take ownership and pride in execution

Application Requirements

Resume
Brief summary of relevant experience
Salary requirements

Job Type: Full-time

Pay: $1.00 - $999,999.99 per year

Benefits:

Paid time off

Application Question(s):

Do you have experience in construction administration or coordination?
How many years of experience do you have in construction-related roles?
Which best describes your experience?

Administrative assistant (non-construction)
Construction administrative support
Project coordinator (construction)
Project manager / superintendent
Other
Are you comfortable managing administrative tasks AND supporting construction projects?
Do you have experience working with subcontractors, permits, or inspections?

Work Location: In person

Elaro Builders

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