About the Company
We are a boutique luxury residential development firm building high-end custom homes with refined
architectural design, elevated wellness features, and uncompromising attention to detail. We are not a high-volume production builder. Our focus is on quality, organization, and execution, and we are actively building the systems and processes to support long-term growth. We focus on fewer projects with higher standards and a premium client experience.
Position Overview
We are seeking a highly organized, detail-oriented professional to serve in a hybrid role combining administrative coordination and construction project support.
This position is ideal for someone who:
- Has experience in construction administration or coordination
- Thrives in an organized, fast-moving environment
- Can support project execution while managing day-to-day administrative workflows
You will work closely with ownership and our Director of Operations, helping ensure that projects stay organized, communication flows effectively, and tasks are executed efficiently.
Key Responsibilities
Administrative & Operational Support
- Maintain organized project files, documentation, and correspondence
- Track contracts, permits, invoices, and project-related documents
- Coordinate scheduling (inspections, subcontractors, deliveries, meetings)
- Assist with vendor and subcontractor communication
- Manage emails, follow-ups, and task tracking across multiple stakeholders
- Support internal systems, processes, and workflow organization
Project Coordination & Support
- Assist in managing construction project timelines and task tracking
- Help coordinate subcontractors and ensure alignment with schedules
- Communicate updates between field operations, Director of Operations, and ownership
- Track progress and flag potential delays or issues
- Assist with change orders, selections, and material coordination
- Support quality control processes by helping ensure items are completed and followed up
Communication & Team Coordination
- Serve as a central point of communication between:
- Director of Operations (part-time)
- Ownership team
- Subcontractors and vendors
- Ensure nothing “falls through the cracks”
- Follow up consistently to keep projects moving forward
Required Qualifications
- Minimum 2–5 years experience in:
- Construction administration, OR
- Construction coordination, OR
- Project coordination in a construction-related environment
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and follow-through
- Ability to manage multiple priorities without constant supervision
- Proficiency with basic office and project tools (Excel, email, document management systems)
Preferred Qualifications (Strongly Valued)
- Experience working in residential construction (Florida preferred)
- Familiarity with permits, inspections, and construction workflows
- Experience with tools such as Buildertrend, Procore, CoConstruct, or similar
- Ability to read or understand basic construction plans (not required, but a plus)
- Experience supporting project managers or superintendents
Who Will Thrive in This Role
- Highly organized and proactive individuals
- Strong communicators who naturally follow up and keep things moving
- Professionals who enjoy both administrative work AND project involvement
- Professionals who take ownership of their responsibilities and execute independently
- Individuals who take ownership and pride in execution
Application Requirements
- Resume
- Brief summary of relevant experience
- Salary requirements
Job Type: Full-time
Pay: $1.00 - $999,999.99 per year
Benefits:
Application Question(s):
- Do you have experience in construction administration or coordination?
- How many years of experience do you have in construction-related roles?
- Which best describes your experience?
- Administrative assistant (non-construction)
- Construction administrative support
- Project coordinator (construction)
- Project manager / superintendent
- Other
- Are you comfortable managing administrative tasks AND supporting construction projects?
- Do you have experience working with subcontractors, permits, or inspections?
Work Location: In person
