Assistant Project Manager- Project Controls and Field Coordination

BF Construction Inc • Full-time • Westminster, California, United States • $38 - $42 / hour • 1m ago

Benefits:

Health insurance
Vision insurance
401(k) matching
Company car
Dental insurance

Be the Person Who Connects the Field, Project Manager, and Leadership

At BF Construction Inc, successful projects do not happen by accident.

They happen because someone is constantly looking ahead, asking the right questions, following through on commitments, and making sure nothing falls through the cracks.

We are looking for an Assistant Project Manager who wants to become a Project Manager—not someone looking for a clerical or administrative position.

This position works directly with Project Managers, Superintendents, Field Leads, and Leadership to support active commercial construction projects from preconstruction through closeout.

You will help manage and drive schedules, coordinate subcontractors and vendors, track procurement, review documentation, identify risks, support field operations, and keep projects moving forward.

This role is ideal for someone who understands commercial construction, is highly organized, enjoys solving problems, takes ownership of outcomes, and wants a clear path into Project Management.

WHAT YOU’LL DO

Project Controls and Scheduling

Help develop, manage, and drive active project schedules
Maintain project schedules and the company Master Schedule
Build and maintain one-week and two-week look-ahead schedules
Coordinate upcoming activities with Project Managers, Superintendents, Field Leads, subcontractors, and vendors
Identify schedule conflicts, missing information, delays, and sequencing risks
Confirm completed work before changing dates or reporting progress
Assist with recovery and resequencing plans when work begins falling behind
Update affected schedules and tracking systems when decisions or field conditions change

Subcontractor, Vendor, and Procurement Coordination

Coordinate directly with approved subcontractors and vendors
Confirm manpower, material deliveries, equipment, inspections, access, and logistics
Track procurement and long-lead materials
Follow up on outstanding commitments until they are resolved
Identify missing or unconfirmed delivery dates before they affect production
Communicate schedule impacts when subcontractor or vendor commitments change

Field Coordination

Work directly with Project Managers, Superintendents, and Field Leads
Review Daily Project Updates, SiteCam photos, field reports, and meeting notes
Verify whether documentation supports the reported project status
Identify incomplete work, missing documentation, and field coordination issues
Help ensure work is ready before the next subcontractor or trade arrives
Participate in project walks, planning meetings, and field coordination discussions

Project Documentation

Review drawings, specifications, Bluebeam markups, RFIs, and submittals
Maintain current project records and tracking systems
Track RFIs, submittals, procurement items, and project action items
Support change-order documentation and pricing follow-up
Assist with billing readiness, punch-list tracking, and closeout documentation
Compare schedules, field updates, photographs, drawings, and meeting notes to identify conflicting information

Communication and Follow-Through

Participate in and help lead structured project-planning meetings
Document decisions, responsibilities, deadlines, and schedule impacts
Prepare concise project updates for Project Managers and Leadership
Clearly state the issue, impact, recommended action, responsible party, and deadline
Ask direct and specific questions when information is incomplete or inconsistent
Track open items through completion without repeated reminders
Escalate risks at the appropriate time after gathering the relevant facts

WHAT THIS ROLE IS NOT

This is not a clerical or general administrative position
This is not simply entering information into Smartsheet
This is not taking meeting notes without owning the follow-up
This is not forwarding every question to the Project Manager or Leadership
This is not accepting reports or photographs without reviewing what they actually prove
This is not a passive support role where someone else identifies and solves every problem

WHAT YOU BRING

Three or more years of commercial construction experience
Experience supporting Project Managers, Superintendents, Field Leads, or construction operations teams
Ability to read construction plans, specifications, and project documentation
Understanding of commercial construction sequencing and project workflow
Experience with schedules, look-aheads, procurement, RFIs, submittals, or project controls
Strong organization, attention to detail, and follow-through
Ability to manage priorities across multiple active projects
Clear and professional written and verbal communication
Comfort communicating directly with field teams, subcontractors, vendors, and Leadership
Ability to distinguish confirmed facts from assumptions and identify when a decision is required
A problem-solving mindset and willingness to recommend solutions
A strong desire to grow into a commercial construction Project Manager role

PREFERRED EXPERIENCE

Commercial tenant improvements
Office buildouts and renovations
Site improvements
Concrete and structural work
Stadium, industrial, or specialty construction
Smartsheet
Bluebeam
Procore or comparable construction-management software
Microsoft 365
Slack
Dropbox
SiteCam or comparable field-documentation systems

WHAT SUCCESS LOOKS LIKE

Project schedules and look-aheads are current, realistic, and actively used to plan the work
Subcontractor and vendor commitments are confirmed before they affect production
Open items have clear owners, deadlines, impacts, and follow-up plans
Potential delays are identified before they affect field crews, inspections, clients, or later trades
Project documentation is accurate, current, and consistent
Project Managers and Leadership receive concise, decision-ready updates
Field and office teams are working from the same current information
Problems are identified early and followed through to resolution
Project Managers and Superintendents can rely on you
Projects move forward because you are helping drive them

HARD REQUIREMENT

If your experience is limited to entering updates provided by others or completing administrative tasks without understanding the construction behind them, this is not the right role.

We are looking for someone who can gather information, verify facts, understand sequencing, identify risks, ask strong questions, coordinate multiple parties, and take ownership of follow-through.

CAREER PATH

Assistant Project Manager Project Manager Senior Project Manager

Qualified applicants may be asked to complete a practical project-controls assessment involving schedules, field updates, photographs, procurement information, and project communication.

About Us

At BF Construction Inc., we pride ourselves on quality work and integrity—doing what we say, when we say we’ll do it. We strive for excellence in all we do, ensuring every project reflects our commitment to top-tier craftsmanship.

Ready to make an impact? Apply now and become our next Assistant Project Manager!

WWW.BFCONSTRUCTIONINC.COM

CAREERS AT BF CONSTRUCTION, INC. PROFESSIONALS
Your career matters, work with a forward-thinking team that cares about your success. Gain experience from the best in the business and make your mark on diverse and interesting projects.

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