Aggregate Trades, LLC is a privately owned, multi-state commercial construction company and is a cutting-edge trade aggregation company that specializes in optimizing construction trade processes for our clients. In the dynamic construction and trades industry, Aggregate Trades shines with comprehensive solutions in General Construction, General Trades, Services & Commissioning, Life Cycle & Program Management, and HVAC-Refrigeration. Aggregate Trades LLC is owned and operated by TCI Holdings, which has been servicing fortune 500 companies for over 20 years. Our headquarters is located in Chesapeake, Virginia, but our services are provided all over the continental United States.
Program Coordinator Position Summary
We are seeking a highly organized and detail-oriented Program Coordinator to support the successful execution of projects through strong vendor coordination, project administration, and operational support. This position plays a key role in managing project setup, coordinating service orders, tracking vendor performance, processing invoices, and providing general administrative support to ensure projects are completed accurately and on schedule.
The ideal candidate is proactive, customer-service oriented, and able to manage multiple priorities in a fast-paced environment. If you enjoy keeping projects organized, building strong vendor relationships, and ensuring operational excellence, we'd love to hear from you. Apply today to join our team as a Program Coordinator.
Key Responsibilities
- Coordinate and manage assigned projects from initiation through completion.
- Set up new projects in internal systems and maintain accurate project documentation.
- Issue and track service orders to vendors and subcontractors.
- Monitor project timelines, vendor deliverables, and project status updates.
- Review, reconcile, and process vendor invoices for accuracy and timely payment.
- Maintain organized records of contracts, purchase orders, service orders, and project files.
- Assist with scheduling meetings, preparing reports, and maintaining project calendars.
- Support internal teams by providing administrative and clerical assistance as needed.
- Respond to customer and vendor inquiries professionally and promptly.
- Identify opportunities to improve administrative processes and workflow efficiency.
- Perform other duties as assigned to support program operations.
Qualifications
- Associate's degree preferred; equivalent work experience will be considered.
- Minimum of 2 years of experience in project coordination, program administration, vendor management, or a related administrative role.
- Experience issuing work orders or service orders and coordinating with external vendors.
- Knowledge of invoicing, purchase orders, and accounts payable processes.
- Strong organizational and time-management skills with exceptional attention to detail.
- Ability to manage multiple projects and competing priorities simultaneously.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and experience with project management or ERP systems is a plus.
- Ability to work independently while collaborating effectively with cross-functional teams.
Positions that may be related to Program Coordinator
Program Coordinator, Project Coordinator, Project Administrator, Project Support Specialist, Project Assistant, Project Analyst, Program Administrator, Project Management Coordinator, PMO Coordinator, Project Management Assistant, Operations Coordinator, Operations Administrator, Operations Specialist, Administrative Coordinator, Administrative Specialist, Office Coordinator, Business Operations Coordinator, Executive Administrative Coordinator, Administrative Assistant (Project Support), Operations Support Specialist, Vendor Coordinator, Vendor Relations Coordinator, Service Coordinator, Service Operations Coordinator, Field Service Coordinator, Dispatch Coordinator, Work Order Coordinator, Maintenance Coordinator, Facilities Coordinator, Contractor Coordinator, Construction Coordinator, Construction Administrator, Facilities Project Coordinator, Facilities Administrator, Telecommunications Coordinator, Fiber Project Coordinator, Utility Coordinator, Network Project Coordinator, Infrastructure Coordinator, Capital Projects Coordinator, Purchasing Coordinator, Procurement Coordinator, Purchasing Administrator, Accounts Payable Coordinator, Contract Administrator, Contract Coordinator, Procurement Specialist
Pay: $40,000.00 - $48,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Experience:
- Project coordination: 2 years (Required)
- Microsoft Office: 2 years (Required)
Ability to Commute:
- Chesapeake, VA 23320 (Required)
Work Location: In person
