The Rebuild Project Manager/Administrator plans, coordinates, and documents Texans on Mission's long-term recovery construction projects — repairing and rebuilding homes for disaster survivors at no cost to the homeowner. The role bridges field construction management and program administration: sequencing volunteer teams and contract trades on active homes, managing materials and vendors, and maintaining the project records, labor reports, and financial documentation that leadership, donors, and grant partners rely on.
This position is the operational hub among homeowners, volunteer teams, contractors, church partners, and TXM leadership. It requires sound construction judgment, disciplined recordkeeping, and the flexibility to serve in a ministry environment where disaster timelines set the schedule.
Essential Duties and Responsibilities
Project Management & Construction Coordination
- Facilitates and coordinates record management of the active rebuild portfolio from homeowner
Request for Assistance (RFA) through scope development, task planning, construction, and
closeout.
- Assists in planning materials procurement and staging; manages supplier accounts, tax-exemption documentation, and jobsite deliveries.
Volunteer Team Coordination
- Schedule and onboard volunteer teams (church, university, and partner groups); match team size and skills to the week's construction plan.
- Coordinate team logistics with host-site partners, including lodging, feeding, and shower/laundry
support during large deployments.
- Supervise project leaders on site and provide daily work direction during team weeks.
- Manage background checks and seek guidance on volunteers with adverse findings.
Program Administration & Reporting
- Maintain the rebuild project tracker and project management software (Job-Dox) as the single source of record; keep cumulative task, team, and volunteer counters current and reconciled.
- Produce the weekly rebuild report and daily labor reports; verify totals and formulas before distribution.
- Document expenses to the correct event and fund codes; support finance in maintaining a clean separation between response-phase and rebuild-phase costs as it relates to grant management support and in coordination with TXM finance.
- Prepare volunteer-hour and in-kind valuation summaries for grant match, board, and partner reporting.
- Maintain homeowner case files, assistance documentation, and photo records with appropriate confidentiality.
Partner & Homeowner Relations
- Assist with coordination with long-term recovery groups, VOAD partners, funders, and local churches on unmet needs, referrals, and shared cases.
Pay: From $65,000.00 per year
Benefits:
- 403(b) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
