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Property Maintenance Project Manager

Brays Island Plantation • Full-time • Sheldon, South Carolina, United States • $65,000 - $70,000 / year • 3w ago

Job Title: Project Manager

Department: Property Maintenance

Reports To: Steve Vedral, Director – Property & Facility Maintenance

Supervisory Role: Yes No

Salary Range: $65,000 – 70,000

FLSA Status: Exempt

Brays Island Plantation is a private residential community spanning 5,500 acres in the South Carolina Lowcountry. In this idyllic place the satisfaction of the Owners and their Guests is our highest priority. At Brays Island, we strive to exceed expectations through our commitment to maintaining a positive attitude, exceptional service, and superior accommodations. Our One Brays culture brings us all together in our sole purpose to create a truly memorable and unparalleled Southern hospitality experience which fulfills the innermost dreams of our Brays Island Community.

If you are looking to join a team of professionals that are rewarded and appreciated, you’re in the right place. Brays management philosophy is based on a progressive approach to team building where employees are recognized and rewarded for their commitment to excellence.

Job Summary

The Project Manager - Facilities & Construction, is the execution engine of the Property & Facilities Maintenance division. This role owns the day-to-day management of construction and capital improvement projects from initiation through closeout, drives work order follow-through to completion, and serves as a clear, dependable point of contact for Brays staff.

This is a coordination-and-delivery role. The Project Manager rarely holds direct line authority; instead, they get results by influencing contractors, vendors, trades, and internal staff toward clearly defined outcomes, on schedule and on budget, while keeping members (owners) informed and confident every step of the way.

Primary Role Responsibilities

Construction and Capital Project Management:

Manage assigned capital construction and improvement projects end-to-end — from scoping and design coordination through procurement, execution, commissioning, and closeout
Develop and maintain project scopes, budgets, schedules, and critical-path timelines; track progress against baseline and flag variances early
Coordinate architects, engineers, and design consultants to keep drawings, standards, and design deliverables on track
Solicit, level, and recommend contractor bids; support the RFP and procurement process and prepare procurement justification for award decisions
Manage general and specialty scope, schedule, quality, and adherence to community standards
Review, negotiate, and process change orders, pay applications, retainage, and invoices; reconcile against contracts and budget
Run project meetings, publish agendas and minutes, and maintain complete project documentation, submittals, RFIs, and closeout records
Coordinate permitting, inspections, and regulatory compliance with local authorities and utilities as required

Work Order Follow-up and Coordination:

Monitor the work order queue for assigned areas; drive aging and open orders to completion and closeout
Coordinate across trades and maintenance staff to sequence work, resolve conflicts, and eliminate duplication
Verify quality and completeness of resolution before an order is closed; reopen and re-assign when standards are not met
Track response times, completion rates, and recurring issues; surface patterns that warrant a preventive or capital solution

Client Communication:

Serve as the primary point of contact for staff on active projects and work affecting their departments and the community
Provide proactive status updates, set realistic expectations on timing and disruption, and confirm completion to the member’s satisfaction
Handle concerns and escalations professionally, with candor and follow-through; know when to elevate to the Director
Represent Brays Island’s service standard in every interaction with members, contractors, and peers

Budget, Schedule and Risk Control:

Own cost control on assigned projects — forecast, track committed vs. actual spend, and protect budget and contingency
Build and maintain integrated schedules; identify long-lead items, dependencies, and critical-path risks before they threaten dates
Maintain a project risk and issues log; develop mitigation plans and communicate risk to leadership in plain terms
Support annual capital planning with cost estimates, prioritization input, and lessons learned from completed projects

Quality, Safety and Standards:

Conduct field inspections and punch-list walks to verify workmanship, code compliance, and alignment with community design standards
Enforce contractor safety, insurance, and site-conduct requirements; verify certificates of insurance and required documentation before work begins
Contribute to and apply baseline documentation and design standards so projects deliver consistent, repeatable quality

Reporting and Documentation:

Maintain a live portfolio view of all assigned projects — status, budget, schedule, and next milestones — for leadership visibility
Produce concise, scannable status reports, dashboards, and closeout summaries; keep project records organized and retrievable
Leverage project tracking, CMMS/work order, and scheduling tools to keep operations measurable and data-driven

Required Knowledge, Skills, Abilities

Minimum 5–7 years of progressively responsible experience managing construction and/or facilities projects
Demonstrated experience running multiple concurrent projects across scope, schedule, and budget from initiation through closeout
Proven track record managing contractors, subcontractors, and vendors — including bidding, contracts, change orders, and pay applications
Experience coordinating architects, engineers, and design consultants on active projects
Direct experience with work order systems and maintenance operations coordination
Prior experience in a private residential community, hospitality, resort, club, estate, or high-service environment strongly preferred
Working knowledge of building systems and construction methods: structural, HVAC, electrical, plumbing, roofing, and site/civil work
Understanding of construction contracts, procurement, bidding, and cost-control practices
Familiarity with permitting, inspections, and code-compliance processes
Proficiency with project scheduling and tracking tools (Gantt/critical path) and CMMS or work order platforms
Familiarity with OSHA regulations, contractor safety requirements, and site hazard identification
Strong competency in Microsoft Office Suite (Excel, Word, Outlook); experience with capital tracking or project management software preferred

Required Education, Certifications/ Licenses, Related Experience

Bachelor’s degree in Construction Management, Facilities Management, Engineering Technology, Architecture, Business Administration, or a related field
An equivalent combination of formal education and demonstrated progressive project management experience will be considered
Valid Driver’s License - SC or reciprocal state (Required)
OSHA 30 – General Industry or Construction (preferred)
CPR/First Aid/AED Certification (preferred)
PMP – Project Management Professional (PMI preferred)
CCM – Certified Construction Manager (CMAA preferred)
FMP – Facility Management Professional (IFMA preferred)
LEED accreditation (USGBC preferred)
General Contractor / Residential Builder license (preferred)

Physical Job Requirements

Ability to work outdoors in all weather conditions, including heat, humidity, and seasonal lowcountry conditions
Must be able to walk active construction sites and inspect properties across large acreage on a regular basis
Ability to lift and carry up to 50 lbs. occasionally
Availability for occasional emergency response and off-hours coordination as project or community conditions require
Comfortable working around active construction, mechanical systems, and heavy equipment while observing site safety requirements

Benefits Offering

Medical, Dental & Vision Insurance
Basic Life Insurance (company paid)
Long Term Disability Insurance (company paid)
Supplemental Life Insurance (ancillary)
Short Term Disability, Critical Illness & Accident (ancillary)
Health Saving Account (HSA)
401k Retirement Plan with company match
Employee Referral Program

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